How to (Ethically) “Steal” Leads from Property Management Competitors

I’m about to let you in on a strategy for siphoning off property owner leads and accounts from your competition.


And please don’t worry — it’s perfectly ethical!

Property Manager Shaking Hands After Getting Leads


Now, this strategy will only work if you feel confident your property management company is better than your competition.


I can’t emphasize this enough:

If deep down, you know your company is not better than your competition, or you’re not sure, this strategy won’t ultimately produce results for you. (If you’d like some help creating services or offers to set you apart from your competition, I can help you out with that, too.)


When your competitor’s’ potential clients are searching for them on Google, they’ll usually type in the company’s name, right? Often, they have a specific company name in mind, and they’ll type it out in its entirety…


So, next time you run a Google ad campaign, create a campaign targeting your competitor’s name in searches.

Property Management Marketing Hacks


Then, in the ad’s messaging, you’ll compare your services to your competitor’s.


You have the potential client’s attention; now demonstrate how the service and value you provide is far above and beyond your competition’s — the very company they’d originally searched for.


So often your competitors’ communication might not be that great (trust me, I see this all the time). Their services might be lacking. Their tenants aren’t actually that happy.


You probably know your competitors’ weak points — so play on that knowledge within the marketing message!


At the same time, play up your strengths, highlight how your communication is better, zero in on what sets you apart, etc.


With this simple strategy, you’ll have successfully siphoned off accounts and property owner leads from your competitors, all with your ethics perfectly intact.


Try it out and let me know how it goes!


This is just one strategy from my bag of marketing tricks. If you’d like to hear more, I’d love to talk about working together.

Flush That Fancy Property Management Site Down the Toilet – Here’s Why

If you want to grow your property management business and get property owner leads, you’ll need to invest in a fancy-looking premium website with all the bells and whistles…right?

Opening Laptop to Property Management Site

Not so fast.


Did you know an expensive property management website could actually be hurting your business, rather than helping it?


A property management website full of bells and whistles:


  • Usually costs between $5,000 and $20,000. Especially when you’re first starting out, this will quickly drain your pockets.
  • Doesn’t leave you with much money for actual marketing. An unfortunate result of shelling out too much money on your website is having none left over to invest in driving high-quality leads to your site and converting them.
  • Just doesn’t impress people anymore. 10 years ago, a website was very important and still pretty novel. Now, we’ve all seen millions of websites, logos, and fancy graphics. These days, your prospective clients are only wondering one thing: “Can this person or company solve the problem I have?” Answering that all-important question is about your messaging, not a fancy website.
  • Loads far too slowly. Our attention spans are shorter than ever, and very few people have the patience to wait around while your website’s many photos load. Even worse: Google and other search engines will penalize your website for loading too slowly, making you difficult to find at all.


So, what should your property management website include?

After 10+ years in the marketing game, I’ve drilled it down to these website must-haves.

Making a Property Management Website

Your website MUST:


Have a steady stream of traffic coming to your site.

Okay, so this one might not be about your actual website — but I’m including it here because any website is pointless without the right people visiting regularly.


An effective strategy for driving traffic is essential for your website’s success.


Include a landing page with powerful messaging.

It must instantly let your website visitors know what’s in it for them.


How are you going to solve the problem they have?


They’ll need to know the answer within seconds of landing on your website.


Make the most of mobile.

You really should be designing your property management website with mobile in mind. After all, most visits to your website will be people visiting from their phones or other mobile devices.

Tapping on Tablet for Property Management Site


This renders all those fancy graphics on your website irrelevant. They could even be negatively affecting the mobile user’s experience — it’s not worth the risk.


The Property Management Website Essentials in Action: A Case Study

When Mike, owner of California’s Blue Line Property Management, first saw the simple one-page website I’d created for his big launch, he was skeptical.


“Don’t we need more?” he asked me. “Don’t we need a full-blown website with nice, fancy logos, colors, pictures, and things like that?”


“Nope, we don’t,” I assured him. “We just need this landing page here. Believe me, it’s going to work. It’s designed to convert. Right?”


He agreed, and we launched the campaign on a Saturday. Exactly two hours and five minutes later, he had his first lead — a property owner who wanted to set up a time to meet with him right away.



Now more than ever, a simple, clear, and concise website with powerful messaging and a steady stream of traffic will serve your business far better than an expensive website that doesn’t convert. When you’re planning your next launch, I’d suggest going back to the basics.


And I’m here to help you every step of the way. Here’s how we can work together.

How to Grow Your Property Management Business With My “3M” Method

I’m going to share with you my 3M Method we utilize to help our property management clients consistently get property owner leads.


The 3-M Method is so powerful, it doesn’t even matter where your business located — stick to it, and you’ll see results.


Our client success stories keep pouring in:

  • Within just five years, Baltimore’s Bay Management Group went from managing fewer than 100 units to managing over 3,000 units.
  • Phoenix’s Brewer & Stratton is averaging close 38 new accounts per month — and that number continues to skyrocket!
  • One of our newest property management marketing clients, Modern Real Estate Service, had never closed any accounts online. Within the first week of working with us, they closed three accounts online.


I couldn’t be happier for these guys! Their success is all about my 3M Method, which stands for Messaging, Method, and Measure.

Let’s talkYes, I want more property owner leads & units!


My 3M Method to Consistently Grow Your Property Management Business


Are you sure you’re speaking directly to your target audience?


For most property management businesses, there are two audiences: investors and accidental landlords.

Improve Marketing Messaging for Property Management Business Growth


Each of those audiences should have a separate message.


You want to identify their problem, the solution, and then position yourself as the bridge that takes them from their problem to their dream solution.


Can we be real for a second?


Most property management companies offer the same services: rent collection, tenant evictions, etc.


You’ll have to think about what separates you from your competitors. Within that messaging, should be your offer.

  • What are you offering?
  • What is the value that you’re bringing to the table?
  • How are you bringing more value than your competitors?


Answer these questions effectively, and you’ll make your offer irresistible.

Let’s talkYes, I want more property owner leads & units!
Let’s say you’re speaking to an investor. Maybe some of the value you present within your service is that you have a monthly investment club where you bring in experts (accountants, title companies, etc.) to speak on different topics to educate your clients and help them further their investment knowledge.


Think of value-adding elements you can add to your service and play them up in your marketing, sales pitches, meetings with investors or property owners, and more. Make the value you’re bringing to the table very clear — and let potential clients know they won’t find that with your competitors.



This is the method by which you get in front of your ideal audience: investors and accidental landlords.


Most companies choose the wrong method to start with — maybe YouTube, an expensive (and unnecessary) website, email marketing, or SEO.


Don’t start with those things!


Studying Your Property Management Business for Growth


You want to break your property management marketing down into two methods: short-term and long-term strategies.


With short term strategies, you can get up running very quickly and see a rapid return on your investment.


Last weekend, for instance, we launched a campaign for California’s Blue Line Property Management. Literally within two hours and five minutes, they got their first lead. That’s how quickly it works!


We started with a short-term marketing method of generating property owner leads quickly, turning accounts right away, and then taking some of that growth (funds) and investing it in long-term marketing strategies like videos, search engine optimization, and more.


When short-term and long-term strategies work together like this, they create a snowball effect — and you can dominate your industry.



To successfully grow your property management business, you have to track your numbers and know exactly where your leads are coming from. For all our clients, we track emails, contact form submissions coming through their website, and anywhere else the leads are coming from.

Grow Property Management Business Through Communication


Then, we break it all down to determine the cost per lead and look at the rate at which you’re converting those leads into accounts. We need to know those numbers so you can scale up profitably.


You should be able to look at your numbers and say, for instance, “Hey, I’m spending $20 to acquire a lead and I convert half of our leads. That means one out of every two leads convert into an account.” This means you’re spending $40 per account. Which, for most companies, would make sense — especially when you look at the lifetime value of a customer.


Final Thoughts on My 3M Method to Property Management Marketing

Focus on the 3Ms of property management marketing and you will consistently get high-quality leads that convert into new accounts.


Want to chat about how the 3M Method can help your property management business grow? You can find me right here.

Let’s talkYes, I want more property owner leads & units!

The Unstoppable Property Manager: The Marketing Approach To Dominate Your Area

If you own a property management company and you’re ready to dominate your market, you’ll need both long-term strategies and long-term marketing strategies working on your behalf, 24/7.

Long and Short Term Property Management Marketing

In the marketing world, we break down marketing into these two categories:

  • Short-term. These are the quick wins — the marketing strategies that begin to work right away, sometimes within the first couple of hours.
  • Long-term. These are the seeds we plant to grow results over time. When you look down the road a few months and see powerful results, you’ll be glad you put these plans into motion.


…And then there’s the snowballing effect, where both strategies start working together, and you truly begin dominating your market.


When I think of how perfectly these strategies complement each other, I often think of the first property management company we ever worked with, Baltimore’s Bay Management Group. When they first came to us, they managed fewer than a hundred units.


We knew what we had to do.


We put both short-term and long-term strategies in place, and within 5 years they were managing over 3,000 units. They now have three offices, two in Maryland and one in Philadelphia, PA.


I remember when Bay Management Group opened up their new office in Philadelphia January of 2018. Within just 12 months, these guys were rocking and rolling, completely dominating the Philadelphia market — ranking #1 for property management.


But why? It was because of the plans we’d set in motion five years earlier:

  • Their website was built like a Ferrari, and we’d been keeping it up to date with customized messaging (and of course, powerful traffic-driving strategies to bring in high-quality leads visitors).
  • We’d been writing plenty of content, sometimes publishing articles of 1200 words or more, up to six times per week.
  • We were always making adjustments where needed, so they’d stay at the front of the pack.

Let’s talkYes, I want more property owner leads & units!

With this kind of foundation in place, it doesn’t really matter what new location Bay Management Group decides to open up! Because of all that work we did in the beginning, they’re ready to rise to the top of any new market.


We always start with the short-term property management marketing strategies to get the phone ringing right now, to start signing up or closing out accounts, or acquiring more units. Everyone loves a quick win!


Then, we start transitioning into the long-term strategies, looking 1-2 years down the line.


The property management marketing strategies we’re putting in place today are going to help you down the road. The companies that understand this are the ones who dominate their market. And they’re the ones you’ll be hearing about for years to come.

Phone Ringing from Sound Marketing Strategies

I want this very same success for you.


Do you have questions about what this might look like for you? I have the answers! Let’s get in touch.

Let’s talkYes, I want more property owner leads & units!

4 Easy Steps to Finding Your Target Audience Online

Have you ever wondered why you can’t find more “ideal” property management clients?

As a business owner, you probably have at least one or two clients that you love to work with. If you had it your way, you’d only work with clients just like them.

Unfortunately, it can feel like these clients are few and far between.

But what if I told you that there were dozens — maybe even hundreds — of property management clients out there that fit your “ideal” image? You just have to know where to find them.

The internet makes it easier than ever for you to find and attract your target audience to your business. When you’re not stuck working with clients in your community, you’re able to attract high-quality clients from all over — improving the overall quality of your customer base.

But the internet isn’t opening new doors only for your business. Companies all over the world are taking advantage of online marketing to attract new audience members, meaning you have much more competition than you would if you were only competing with businesses in your area.

If you want to attract your target audience online, you need to start out. You need to create the right content, promote it the right way, and show that you’re capable of solving their problems or pain points.

In other words, you need to create a marketing strategy just right for them.

Creating an online property management marketing campaign tailored directly to your target audience isn’t as difficult as you think. Let’s take a look at the four-step process you can follow to better connect with your target audience online.

1. Identify Your BEST Customers

Too many small business owners make the mistake of trying to be everything to everyone. I should know — I was one of them! When I first started out, I thought the more people I could connect with, the more sales I would have.

While the business was growing, we were taking on many different clients with different goals, needs, and values. This meant our team was extremely stressed, always trying to figure out what a client was looking for. To top it all off, we weren’t making much of a profit.

After many sleepless nights, chaotic mornings, and struggle to find the right team of employees, I realized we were making a mistake. Trying to reach everyone meant that we weren’t being picky enough about the clients we were taking on. We had low-quality clients because we didn’t know who our “best” customer was.

In business, you can’t be everything to everyone — and you don’t want to be. When you don’t have a refined message, it comes off flat, generic, and uninspired. This means you’ll only attract clients who aren’t sure who they are, what they’re looking for, or what they need. In other words, clients you don’t want.

When you focus on attracting your ideal clients, both you and your clients will be happier with the work that your team is doing. They’ll pay you what you worth and will be a pleasure to work with. You’ll be less stressed, more efficient, and your business will grow.

2. Create a BEST Customer Profile

At this point, you probably have a few clients in mind that fall into your “ideal” category. In order to start attracting more clients just like them, you need to figure out what it is about them that you enjoy working with. What qualities or characteristics about these clients are you looking for in future customers?

Creating a customer profile of your ideal client ensures you and your team are on the same page about what kinds of clients you’d like to work with. Your customer profile is an in-depth look at exactly the kind of people who make up your target audience.

To begin creating your customer profile, start with the basics. Think about what age, gender, or race your target audience is. What are their interests? Where are they located? These are all ways to start establishing who your ideal customer is.

Once you know who your audience is, you need to understand the problems that they face. What pain does your target audience deal with each day? What problem are they trying to solve purchasing a new product or service.

Finally, identify what their “dream solution” is. How would they like to solve their problem? How can you — and only you — provide that dream solution to them?

To help get you started with your customer profile, click here to download an example of a customer profile we’ve created.

3. Know Facts — Don’t Make Assumptions

In order to best attract your target audience, you need to know as much about them as possible. While you may think you know how they’re searching online, what social media platforms they use, or what solutions they’re looking for, making assumptions can hurt your business. If you want to attract their attention the right way, you need to know the facts.

Once you’ve connected with a few members of your target audience, ask them if they’d be willing to answer a few questions for you. Here are some question ideas to help get your started:

Continuously ask your target audience questions about themselves, what they’re looking for, and what they expect out of you and your business. The more you learn about them, the better your sales will be.

If you’re looking for additional questions to ask your target audience, you can download them here.

4. Use Your Best Customer Profile to Find More

Once you’ve identified who your ideal customer is and gathered the necessary research about them, you’re ready to start looking for them online. In order to attract as many members of your target audience as possible, you’ll want to tackle this topic in a few different ways.

Because many social media platforms allow you to target users based on their demographics and interests, you can use your Twitter and Facebook accounts to get ads in front of the right audience. Check out this example of how you can find exactly the right audience on Facebook.
You can also use your ideal client’s pain or dream solution to do keyword research. Understanding what kinds of problems they’re trying to solve or what kinds of solutions they’re looking for can give you a better understanding of how they’re searching online. You can use this information to develop a stronger SEO strategy.

Finally, use your audience’s interests to discover what websites they visit, what magazines or blogs they read, and what influencers they may follow. When you understand where your audience naturally “hangs out,” you can ensure your advertisements are getting noticed by the right crowd.

Finding your audience online comes from truly understanding who you’re trying to reach. When you know who your ideal client is, where they spend their time, and what they’re looking for online, you can create a marketing strategy that fits right into their needs and desires.

Don’t waste your time trying to be everything for everyone. Instead, refine your message, target your ideal customer, and grow the property management business you’ve always wanted to have.